Robert's Rules of Order Revised - XII

"Meeting of a Convention or Assembly of Delegates. (a) An Organized Convention. If a convention is an organized body (that is, if when convened it has a constitution and by-laws and officers), a committee on credentials, or registration, and one on program, should have been appointed previous to the meeting. These committees may have been appointed at the previous convention, or by the executive board, or by the president, as prescribed by the by-laws. The committee on credentials, or registration, should be on hand somewhat before the time of the meeting, in some cases the day before, so as to be prepared to submit its report immediately after the opening addresses. It should furnish each delegate, when he registers, with a badge or card as evidence of his being a delegate and having the right of admission to the hall. "



Robert's Rules of Order Revised - X
"Hints to Inexperienced Chairmen. While in the chair, have beside you your Constitution, By-laws, and Rules of Order, which should be studied until you are perfectly familiar with them. You cannot tell the moment you may need this knowledge. If a member asks what motion to make in order to attain a certain object, you should be able to tell him at once. [10.] You should memorize the list of ordinary motions arranged in their order of precedence, and should be able to refer to the Table of Rules so quickly that there will be no delay in deciding all points contained in it. Become familiar with the first ten sections of these Rules; they are simple, and will enable you more quickly to master parliamentary law. Read carefully sections 69-71, so as to become accustomed to the ordinary methods of conducting business in deliberative assemblies. Notice that there are different ways of doing the same thing, all of which are allowable.

You should know all the business to come regularly before the meeting, and call for it in its regular order. Have with you a list of members of all committees, to guide you in nominating new committees.

When a motion is made, do not recognize any member or allow any one to speak until the motion is seconded and you have stated the question; or, in case of there being no second and no response to your call for a second, until you have announced that fact; except in case of a main motion before it is seconded or stated some one rises and says he rises to move a reconsideration, or to call up the motion to reconsider, or to move to take a question from the table. In any of these cases you should recognize the interrupting member as entitled to the floor [3]. If you have made a mistake and assigned the floor to the wrong person, or recognized a motion that was not in order, correct the error as soon as your attention is called to it. So, when a vote is taken, announce the result and also what question, if any, is then pending, before recognizing any member that addresses the chair. Never wait for mere routine motions to be seconded, when you know no one objects to them. ..........."